Affinity Hospice

Hospice Medical Records


Birmingham, AL


Full Time

Affinity Hospice

Job Title: Medical Records Coordinator

Division: Hospice

Report to: Executive Director

Classification: Non-Exempt

Position Overview

Responsible for managing and maintaining the clinical records.

Essential Job Functions

  • Must be able to read, write, speak, and understand the English language
  • Must be able to remain in a stationary position and move intermittently throughout the work day
  • Must be able to concentrate and use reasoning skills and good judgment
  • Must be able to communicate and function in an interdisciplinary team
  • Must practice regular and dependable attendance per company policy and procedure

Specific Requirements

  • Must have excellent verbal, written, and interpersonal communication skills
  • Must have valid driver’s license and auto liability insurance
  • Must possess ability and willingness to work harmoniously with professional and non-professional personnel
  • Must possess the ability to make independent decisions when circumstances warrant such action
  • Must understand and follow company policies and procedures
  • Must have knowledge of governmental regulations and JCAHO standards (if applicable)
  • Must be able to multi task and accept additional duties as assigned
  • Must present a professional image

Education and Experience

  • An Accredited Records Technician Degree, Bachelor’s degree preferred
  • At least three (3) years experience in clinical records management preferably in hospice care operations. Information systems knowledge required
  • Demonstrated ability to supervise and direct clerical personnel
  • Knowledge of corporate business management, governmental regulations and

ACHC standards

  • Demonstrates good communication and public relations skills
  • Demonstrates autonomy, organization, assertiveness, flexibility and cooperation in performing job responsibilities

Working Conditions

  • Works in office environment
  • Sits, stands, bends, lifts, and moves intermittently during working hours
  • Subject to frequent interruptions
  • May work beyond normal working hours
  • Attends and participates in continuing education programs

General Responsibilities

  • Manages all daily clinical records functions including establishing and implementing clinical records policies
  • Ensures clinical record systems are maintained in compliance with state, federal and ACHC regulations
  • Maintains comprehensive working knowledge of state, federal, and ACHC documentation regulations and serves as a resource for appropriate organization personnel
  • Protects all clinical records through the establishment and implementation of control procedures for all open and closed records
  • Protects the confidentiality of patient and organization information through effective controls and direct supervision of clinical records
  • Forwards copies of clinical records to authorized users according to policy
  • Completes an administrative record audit following patient discharge and forwards the record to the Clinical Director for clinical audit
  • Monitors aged unsigned physician orders and submits second and third requests for signed orders to overdue physicians, calls or visits the offices of seriously overdue physicians

Supervises the use of the clinical records information system and maintains a comprehensive working knowledge of the system including upgrades and enhancements

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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U.S. Equal Opportunity Employment Information (Completion is voluntary)

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